POST NO 1 : SECRETARY TO THE DIRECTOR
SALARY LEVEL : A basic salary R170 799 to R201 195 per annum (Level 7).In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria Directorate: Investigation (External Liaison), (KINDLY NOTE
THAT THIS POST IS A RE-ADVERTISEMENT, CANDIDATES WHO PREVIOUSLY
APPLIED NEED NOT RE-SUBMIT APPLICATIONS AS THESE WILL BE CONSIDERED
REF NO : HRMC 67/13/1a
CENTRE : Head Office, Pretoria Directorate: Permits Functional Services
REF NO : HRMC 67/13/1b
REQUIREMENTS : • A Grade 12 Certificate with relevant experience in rendering Secretarial support
service to senior management • A post matric secretarial qualification will serve as an added advantage • Knowledge of the relevant legislation/ policies/ prescripts and procedures• Knowledge and experience on DHA operations • Basic knowledge of financial administration • Computer literacy with working knowledge of Ms Word, Ms Excel and Ms PowerPoint • Sound organisational and administrative skills • Good people skills • Ability to do research and analyse documents and situations • Honesty and Integrity • A valid driver’s licence will serve as an added advantage.
DUTIES : The successful candidate will be responsible for, amongst others, the following
specific tasks:
• Maintain the Director’s day to day diary and setting up meetings and appointments •Provide effective secretarial support services to the Director • Arrange board packs for meetings • Liaise with agencies in organising travel and accommodation for the Director• Receive and distribute documents • Capture incoming and outgoing documents •Screen phone calls and handle enquiries • Prepare agenda for meetings and take minutes • Prepare refreshments for the office of the Director • Receive guests and accompany them • Draft acknowledgement letters for the Director’s consideration and signature • Liaise with the Department’s officials on matters relating to the Director • Oversee logistical matters e.g. accounts, contracts and petty cash • Maintain electronics and hard copy files • Consolidate monthly reports for the Director • Operate and ensure that office equipment, e.g. fax machines and photocopiers are in good working order • Record the engagements of the Director • Compile realistic schedule of appointments.
ENQUIRIES : Head Office,Investigation (External Liaison), Mr T.K. Mabaso Tel 012 406 4318
Head Office, Permits Functional Services, Ms Y Travern Tel 012 406 4592
Closing Date: 16 August 2013
