BUDGET AND TREASURY OFFICE DEPARTMENT
PAYROLL OFFICER
Salary Scale: R 130 476, 53 - R148 765.9 per annum
Applicable benefits: medical aid, pension, 13th cheque, home owner’s allowance
Minimum Requirements
Grade 12 Senior Certificate plus a degree or a Diploma in Accounting
1- 2 years relevant payroll administrative experience
Valid Code B driver’s licence
A minimum of 2 years’ experience in a supervisory level
Knowledge, Skills, Training and Competences required
Knowledge of the MFMA
Knowledge of the Interpretation and compiling of the management reports
Knowledge of computer based information systems e.g. Ms Excel, Ms Word,
Ms Power Point (Knowledge of SAMRAS and VIP Payroll system will be an
added an advantage)
Problem solving and analytical skills, well developed verbal and written
communication skills
Key Performance Areas
Payroll Administration and attends to specific adjustments annually
Updating and maintaining the payroll information system and processes
salary payable to employees, allowances and deductions.
Attends to the applications of specific processes associated with updating the
Payroll System parameters.
Referring to letters of appointments/termination correspondence and adding
or deleting members from the system.
Inserting changes to the remuneration structure and related parameters
based on published adjustments and/ or internal policies
Capturing approved budgetary provisions in respect of payroll expenses
Executing specific procedures and applications associated with the
verification and processing payroll information.
Reconciliations of returns monthly.
Inputting relevant data against individual fields referring to source
documentation in respect of salaries and allowances due and income tax
annually.
Checking information, adjustment and calculations prior to extracting and
forwarding the salary report and schedules for approval
Printing, checking and distributing the salary advice notification to individual
members.
Reports and schedules weekly.
Integrating pay system records to the general ledger, reconciling and
correcting salary misallocations through the processing of relevant journals.
Preparing schedules to reflect statutory and other relevant returns, forwarding
to the immediate superior for approval and submitting approved reconciled
schedules to the respective institutions.
Printing and distributing member’s income tax certificates, reconciling and
seeking approval from the immediate superior to creating and forwarding
electronic income tax data file to the receiver of revenue.
Ensure the payroll system is efficiency administered in accordance with laid
down procedures and guidelines
A letter of application indicating the position being applied for, together with a
comprehensive Curriculum Vitae and certified copies of certificate and ID
document must be forwarded to: The Municipal Manager, P. O. Box 132, and
IXOPO 3276 by not later 16h00 on Friday 6 September 2013. Faxed
applications will not be accepted. If you do not hear from Council within 30
days of the closing date, please consider your application as unsuccessful.
All enquiries should be directed to the HR Officer, Mrs LH Khumalo
Council reserves the right not to make any appointment/appointments into the
abovementioned positions.
