POST 26/03 : REGISTRY CLERK REF NO: CFO 13/4/3
Financial Management Division, Chief Directorate Financial Services, Directorate Finance Support Services, Career Management Section
This post is advertised in the DOD and broader Public Service and flyers SALARY : R115 212 per annum Level 5
CENTRE : Pretoria REQUIRMENTS : Grade 12 Certificate with exposure or basic knowledge of registry processes in HR environment. Special requirements (skills needed): Knowledge of computer programs such as MS Word and Excel will be a strong recommendation. Knowledge of the basic registry processes or exposure in HR registry environment will be a strong recommendation. Must be in a possession of a valid driver's licence. Be in possession of DOD military licence will be an added advantage. (NB: Be wiling to work flexi-hours and able to drive in and around Pretoria). Ability to communicate with officials of different levels. Ability to relate well with other people, work under pressure and execute instructions. Must be honest, flexible and reliable. Disposition and aptitude towards correct, efficient and effective registry practices. Physical ability to execute the duties of the post.
DUTIES : Receive incoming post and prepare outgoing post or items. Complete and maintain incoming and outgoing post register. Identify. File documents i.t.o the filing system. Pending files according to pending system. Distribute circulars, minutes, agendas, correspondence, addresses, etc. Dispatch or collect files or items. Muster and identify records for archive. Update and modify records. Segregate items or documents require special handling. Maintain the daily file or main control register. Trace missing or misfiled records or items. Sort information and documents for filling according to database and record management protocols. File information and documents in database and record management systems. Label the storage locations, assemble and label new files. Produce copies of documents, sort and segregate. Close and archiving of dormant and finalized files. Sort and capture staffing applications on computer. Advice managers wrt movements of documentation or items in or out of the sections. Control and administrate telephone accounts. Control and maintain the attendance register. Collect or deliver mail and documents. Control and operate office equipment or machines such as fax, photo copier, scanner, etc. Control papers for fax and photo copier machines. Control and maintain the office inventories. Advice managers wrt telephone accounts, attendance registers, fax or copier machines in the section. Control and maintain the store rooms . Inspect and maintain the store rooms. Control arrangement in the store rooms. Advice managers wrt to activities in the store rooms. Inspect and clean the vehicles of the section. Control and maintain the pallet of the vehicles. Arrange service for the vehicles. Write reports. ENQUIRIES : Mr L.P. Mofokeng tel: (012 392 2539) or Ms S. Tshidino tel: 012 392 2542
APPLICATIONS : Economic Development Department, Private Bag X 149, Pretoria,0001 or Hand deliver to The DTI Campus, Corner Meintjies and Esselen Street, Sunnyside, Pretoria, SEDA Building, Block G, Ground Floor
NOTE : Applications must be submitted on form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents. The completed and signed form Z83 should be accompanied by recently updated, comprehensive CV as well as certified copies of all qualification(s) and ID-document. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, faxed and emailed will not be considered. Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Successful candidates will be appointed on a probation period of 24 months.
